Job Information
Guidehouse Operations Coordinator in ROCKVILLE, Maryland
Job Family :
Administrative Services (Digital)
Travel Required :
None
Clearance Required :
Ability to Obtain Public Trust
What You Will Do :
We are currently searching for an Operations Coordinator. The candidate will be responsible for all federal government foreign and domestic travel and property management for the Office of Strategic Coordination. This includes customer interfacing, working with cross-functional partners, having a firm understanding of federal government travel regulations and guidance, understanding procedural and administrative resources, summarizing data, responding to inquiries concerning projects and deliverables, and following up on action items. This is a full-time, on-site opportunity in Rockville, MD.
Responsibilities:
Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel, outside activities, official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports, and various forms.
Coordinate and process equipment and office supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment.
Provide information to program staff on policies and procedures for government travelers and invited guests.
Work with staff on internal operating budget establishment; monitor obligations and commitments; advise senior staff on spending and track spending pattern and needs for internal tracking.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.
Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.
Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.
Research information requested and provide that information; maintain the status of projects; follow up on actions through contact with office staff
Develop, maintain, and utilize various administrative databases.
Develop Statements of Work (SOWs), perform market research, and work with program staff on administrative functions, including invoice tracking and contractor billing issues.
Collaborate with HR, supervisors, and staff on workforce development, payroll and performance issues and employee actions.
Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information.
#SOAR
What You Will Need :
Organizational and time management skills
Associates Degree
Knowledge of the Federal Travel Regulation
Knowledge of organizational travel and purchasing systems
MS Office Suite
Travel System
What Would Be Nice To Have :
Expense reconciliation, project management/planning, timekeeping, fellowship program management
Bachelors Degree
Social Media
NIH Property Management Portal
Meeting minutes/summary reports
Executive level support
Meeting coordination
Outreach Activities
Data analysis
Concur
SharePoint
WebEx
NIH Business System (NBS)
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.