Job Information
Guidehouse Management Analyst in ROCKVILLE, Maryland
Job Family :
Administrative Services (Digital)
Travel Required :
None
Clearance Required :
Ability to Obtain Public Trust
What You Will Do :
We are currently searching for a Management Analyst to provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID). The primary objective is to provide services and deliverables through performance of support services. This is a full-time, on-site opportunity in Rockville, MD.
Provide administrative and programmatic support by coordinating and participating in program meetings, providing logistical support, and preparing supporting material; facilitate, lead discussions, and provide recommendations pertaining to administrative actions and program budgets; ensure coordination for multiple assignments/ tasks occurring simultaneously.
Provide technical expertise, advising and support in administrative areas regarding program planning and support, administrative services, quality assurance, financial forecasting, budget formulation, procurement, contract administration, property and space management, and travel.
Prepare and review travel authorizations and vouchers for accuracy, funds availability, and compliance with federal travel regulations (FTR); utilize reporting tools to track upcoming travel and ensure outstanding vouchers are processed; develop and maintain standardized travel checklists.
Monitor, analyze, and perform quality control of HR data; assist the staff reconcile Electronic Data Analysis and Reconciliation Tool (eDART) discrepancies; track the completion of numerous HR actions related to work force management, disseminate information, and communicate bi-weekly QA/QC results to the PPAB staff; ensure discrepancies are resolved within a specified timeframe.
Generate procurement orders and perform receiving activities; enter funding requisitions and modifications into the NIH Business Systems (NBS) for DCR contracts; work purchasing agent to complete complex orders, verify section 889 compliance.
Assist staff with processing and reconciling time and attendance in Integrated Time and Attendance System (ITAS).
Provide project management support to the DCR develop and maintain project schedules and deliverables, track milestones, manage timelines, prepare, and deliver status reports, monitor progress to ensure adherence to deadlines.
Prepare action item lists, meeting minutes and emails; reconcile conflicting data information including past due invoices for purchase orders; work with appropriate program staff to correct errors and inconsistencies; recommend the renewal of maintenance agreements for existing equipment and services.
Collect and enter data into contract IT systems; assist with preparation and presentation of the Management Analysis and Discussion (MDA) reports on a monthly and quarterly basis; track budget spending and monitor expenditures; use the NIAID Agreements Tracking System (NATS) to process Inter- and Intra-agency agreements (IAAs).
Prepare and enter personnel actions and recruiting actions into appropriate systems; run a variety of HR reports.
Perform in-depth analysis and statistical comparison of organizational data and information.
What You Will Need :
Bachelor’s Degree
At least 3 years of office support experience.
Have experience in office financial functions such as expense reconciliation, procurement/ acquisitions, or budget tracking.
Have experience with office administrative functions such as generating meeting minutes/ summary reports, project management, fellowship program management, meeting coordination, travel planning, data analysis or human resources activities.
MS Office, including SharePoint
What Would Be Nice To Have :
Preferred areas of study are general business & administration, human resources & personnel management, or related disciplines.
Useful to have experience with NIH, or similar, systems such as Concur, BEACON Finance, BEACON HR, Acquisition Management Budget Information System (AMBIS), NIH Business Systems (NBS), Enterprise Human Capital Management (EHCM), Awards and Recognition Processing Software (ARPS), NIAID Agreements Tracking System (NATS), or Integrated Time & Attendance System (ITAS).
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.